Patient Intake Form (New)

    Patient Intake Form

    Save time and fill out your intake form before your appointment! Please fill out the form below. Items marked with an asterisk are required when submitting.

    Patient Information



    Home Cell Email Work Mail

    Primary Insurance Information


    Responsible Party / If Patient is a Minor

    Responsible for Payment

    Authorization and Assignment

    I hereby authorize my insurance carrier to make benefit payments directly to Just Be Fit, Inc/Coronis Health, on my behalf. I hereby acknowledge my financial responsibility for fees not paid by this assignment and agree to pay for any collection and/or legal fees incurred if my account becomes delinquent.

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    Informed Consent to Evaluate / Treat

    By my signature, which appears below, I hereby grant my permission for and request that I be evaluated, andtreated by the physical therapist and/or kinesiotherapist, according to the plan of care developed by the physical therapist and/or kinesiotherapist and prescribed by my physician in consultation with the therapist(s).

    I understand that the purpose of this program is to enhance my recovery from an illness, injury or surgery. It has been explained to me that there exists the likelihood of changes in the treatment program as my condition changes and I hereby grant my permission for all modifications and changes to the treatment program deemed necessary by the therapist(s).

    The procedures and or modalities to be used have been explained to me and I have had the opportunity to ask any questions I had, and acknowledge that I have received answers that are satisfactory to me. I understand that the success of this, or any other medical treatment program depends on my involvement and cooperation with the program including regular attendance at all treatment sessions and conscientious follow through with any home exercises or procedures which may be prescribed by the therapist(s). I understand what is expected of me as a patient and agree to cooperate to the best of my ability.

    I hereby attest that I have read and agreed to all statements made above and that my participation in this physical and or/ occupational therapy treatment program is fully voluntary.

    Patient Signature:
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    Authorization to Disclose Health Information

    Automatically includes your Doctor, your spouse (if applicable) and the insurance company.

    Progress Notes
    Most recent history and physical
    Most recent discharge summary
    Entire Record

    Signature of Patient or Legal Representative:
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    Cancellation / Missed Appointment Policy

    Please be aware that if you need to cancel your therapy appointment we would appreciate as much advance notice as possible; therefore calls no later than 24 HOURS prior to your scheduled appointment date and time. Just Be Fit, Inc has the right to bill you personally, the cost of a missed appointment ($105.00), if you do not provide at least 24-hours notice of a cancellation. Also, if you miss THREE consecutive scheduled therapy appointments you will be discharged immediately from physical therapy. This policy will be enforced after your initial therapy appointment.


    NOTICE OF PRIVACY PRACTICES: We are required by law to provide you with a copy of our Notice of Privacy Practices. To ensure that our records are accurate, please sign this form and return it to our client services staff to acknowledge that you have been provided a copy of our notice.


    Acknowledgement of Receipt of Just Be Fit, Inc & Just Be Fit, Inc's Financial Policies

    Thank you for choosing Just Be Fit, Inc for your healthcare and physical therapy needs. Please read the following policies and complete the sections below.

    FINANCIAL POLICY: Just Be Fit, Inc has contracts with many insurance plans. Due to the numerous healthcare plans available, it is the patient's responsibility to verify that we are in network with your specific insurance plan.

    Insurance Benefits:
    All patients are required to know their Physical Therapy benefits. As a courtesy Just Be Fit, Inc, will call to verify, however, this is not a guarantee of benefits or payment. What the company tells us can be denied or changed during and after the payment cycle. You are responsible for all denied claims. I understand that I am responsible to giving Just Be Fit, Inc any change of information with my insurance coverage. I authorize my insurer to pay any benefits for services rendered directly to Just Be Fit, Inc. I understand that anything not covered by insurance is my full responsibility.

    I understand and agree that I am financially responsible for all charges for any service rendered, including late cancellation fees as described in the Treatment Guidelines within Just Be Fit Physical Therapy consent for treatment.

    I understand and agree that while my insurance may confirm my benefits, confirmation of benefits is NOT a guarantee of payment and that I am responsible for any unpaid balance.

    I understand and agree that it is my responsibility to know if my insurance has a deductible, co-payment, co-insurance, out-of-pocket, out-of-network, usual and customary limit, prior authorization requirements or any other type of benefit limitation for services I receive and agree to be financially responsible for all.

    I understand and agree that if my insurance requires a referral from my primary care physician, it is my responsibility to obtain the referral. Without a referral, my insurance will not pay for any services and I will be responsible for payment.

    I understand and agree that it is my responsibility to inform Just Be Fit, Inc. Physical Therapy in case of any changes to my insurance coverage prior to my next appointment. Claims denied due to submission to an expired insurance plan may be denied and will become my responsibility.

    If the credit card on files changes/expires, I am responsible for informing Just Be Fit and putting an updated card on file.

    I understand and agree, that a $25 fee for any refund checks will be charged to my account.

    I understand and agree that if my account balance is over $300, I will be required to pay the balance in full or initiate a payment plan before additional appointments at Just Be Fit, Inc. Physical Therapy can be scheduled or before I may be seen for my next appointment.

    I understand that unpaid balances that are more than 90 days late may be turned over to a collection agency. If my account is turned over to a collection agency, I will be responsible for an additional 33.33% of the unpaid balance to the account for the collection agency service expenses. I further agree to pay reasonable administrative fees, attorney fees, and cover cost arising out of any litigation concerning the collection of this account or any other fees deemed necessary.

    If we contract with your plan, we will file a claim (for physical therapy services) to your insurance company. You will be responsible for any co-pays, deductibles, purchased products, and/or non-covered services. If you do not have one of the plans with which the practice is contracted, the total cost of your visit is required at the time of your service.

    *It is your responsibility to provide Just Be Fit, Inc with your current insurance information. Failure to do so may result in charges being billed directly to you.

    *Any service that is not covered by your insurance company, for whatever reasons, is your financial responsibility. Any outstanding balances over 90 days will be charged to your credit card. If applicable a 3% late fee will be accessed to balances over 90 days and/or patient will be sent to our collection agency.

    By signing this form, I acknowledge that I understand and agree with ALL of the above, and that I accept responsibility for charges incurred for treatment or assessment at Just Be Fit, Physical Therapy, regardless of any other arrangements with third parties, including insurers. This for will remain in effect throughout the entirety of treatment with Just Be Fit, Physical Therapy until one year of signature. I agree to pay the fees outlined in this policy.

    Patient/Guardian Signature:
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    Signature of Person Responsible for Payment (if different from Patient):
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    Just Be Fit, Physical Therapy requires that all patients keep a valid credit card on file. This information will be acquired at your first appointment. All copays, which include all non-covered services. under your insurance plan… these include but are not limit to such fees… coban wrap, tape charges, E-stim pads, heel pads or arch pads, toe pads, Iontophoresis, theraband, CLX bands, Salonpas patch, golf balls, etc....

    I certify that I have been provided with the Notice of Privacy Practices and the Patient Financial Policies.
    I have read and accept the policies of Just Be Fit, Inc.
    I authorize Just Be Fit, Inc to charge my credit card any outstanding balances over 90 days as well as the appropriate cancelation fee if needed.
    I authorize payment of medical benefits to the named provider for professional services rendered.
    I authorize the release of any medical information necessary to process any claims filed.

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    Medical History

    Have you ever had, or do you currently have, any of the following? Please check all that apply.





    Alcohol Abuse Problems

    Chronic Obstructive Pulmonary Disease

    Cerebral Palsy

    Coronary Artery Disease/Heart Disease

    Diabetes Type I, Type II




    Hearing Loss


    High Blood Pressure / Hypertension

    High Triglycerides


    Kidney Disease

    Lung Disease

    Muscular Dystrophy



    Spina Bifida



    Varicose Veins


    Arthritis (Osteo/Rhuematoid/AS)


    Back/Spinal Injury


    Cerebral Vascular Accident/Stroke

    Coronary Vascular Disease

    Circulatory Problems



    Gastroinestinal/Stomach Problems

    Head Injury

    Heart Attack


    High Cholesterol


    Crohn's Disease

    Joint Problems (Knee/Shoulder/Hip/Back)

    Low Blood Pressure

    Multiple Sclerosis

    Nervous/Emotional Tension

    Parkinson's Disease


    Spinal Cord Injury

    Thyroid Problems


    Have you recently experienced any of the following? Please check and provide a description to all those that apply.

    Back/Leg Pain

    Blurred Or Double Vision

    Bowel / Bladder Changes

    Brain Fog

    Calf Pain WIth Exercise

    Change In Speech Pattern

    Chest Pain or Pressure

    Constant Pain Unrelieved By Rest or Movement

    Difficulty Keeping Balance

    Difficulty Sleeping

    Difficulty Swallowing

    Dizziness, Fainting, or Blackouts



    Irregular Heartbeat

    Headaches or Migraines

    Muscle Pain at Rest

    Muscle Pain with Exertion

    Numbness or Tingling in Arms, Hands, or Legs

    Ringing In Ears

    Shortness of Breath


    Swollen, Stiff, or Painful Joints


    Unexplained Weight Gain

    Unexplained Weight Loss

    Unusual Skin Coloration

    Unusual Weakness or Fatigue

    Wound That Does Not Heal

    Other Problems








    *If your visit is related to an injury, check the appropriate response in the box below. If it is not related to an injury, skip this section.

    Car AccidentWork InjurySports InjuryFallOther




    Check each characteristic that best describes your problem:



    More Frequent

    Symptom Aggravation
    Positive Change
    Repetitive Motion


    After Activity
    Overhead Use

    Symptom Relief
    Physical Therapy






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    We appreciate your courtesy and thank you for your cooperation. Just Be Fit, Inc looks forward to providing our Physical Therapy services to you.
    Should you have any questions concerning our professional services or office procedures, please ask.

    Just Be Fit, Inc Management

    Notice of Health Information Practices

    This notice describes how information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
    Understanding Your Health Record/Information
    Each time you visit a hospital, physician or other healthcare provider a record of your visit is made. Typically, this record contains your symptoms, examination and test results, diagnoses, treatment and a plan for future care or treatment. This information often referred to as your health medical record serves as a:

    • Basis for planning your care and treatment
    • Means of communication among may health professionals who contribute to your care
    • Legal document describing the care you received
    • Means by which you or a third-party payer can verify that services billed were actually provided
    • A tool in educating health professionals
    • A source of data for medical research
    • A source of information for public health officials charged with improving the health of the nation
    • A source of data for facility planning and marketing
    • A tool with which we can assess and continually work to improve the care we render and the outcomes we achieve

    Understanding what is in your record and how your health information is used helps you to:

    • Ensure its accuracy
    • Better understand who, what, when and why others may access your health information
    • Make more informed decisions when authorizing disclosure to others

    Your Health Information Rights
    Although your health record is the physical property of the healthcare practitioner or facility that compiled it, the information belongs to you. You have the right to:

    • Request a restriction on certain uses and disclosures or your information as provided by 45 CFR 164.522
    • Obtain a paper copy of the notice of information practices upon request
    • Inspect and copy your health record as provided for in CFR 164.525
    • Amend your health record as provided in 45 CFR 164.528
    • Obtain as accounting of disclosures of your health information as provided in 45 CFR 164.528
    • Request communication of your health information by alternative means or at alternative locations
    • Revoke your authorization to use or disclose health information except to the extent that action has already been taken

    Our Responsibilities
    This organization is required to:

    • Maintain the privacy of your health information
    • Provide you with a notice as to our legal duties and privacy practices with respect to information we collect and maintain about you
    • Abide by the terms of this notice
    • Notify you if we are unable to agree to a requested restriction
    • Accommodate reasonable requests you may have to communicate health information by alternative or at alternative locations

    We reserve the right to change our practices and to make the new provisions effective for all protected health information we maintain. Should our information practices change, we will mail a revised notice to the address you’ve supplied us.

    We will not disclose your health information without your authorization, except as described in this notice.

    For more information or to Report a Problem
    If you have questions and would like additional information, you may contact Just Be Fit, Inc. at (847) 444-1348.

    If you believe your privacy rights have been violated, you can file a complaint with the Secretary of Health and Human Services. There will be no retaliation for filing a complaint.

    Examples of Disclosures for Treatment, Payment and Health Operations

    We will use your health information for treatment.
    For example: Information obtained by your physical therapist will be recorded in your record and used to determine the course of treatment that should work best for you. Your physician will document in your record his or her expectations of your physical therapist. Your therapist will then record the actions he/she took and their observations. In that way the physician will know how you are responding to treatment.
    We will also provide your physician or a subsequent healthcare provider with copies of various reports that should assist him or her in treating you once you’re discharged from therapy.

    We will use your health information for payment
    For example: A bill may be sent to you or a third-party payer. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures and supplies used.
    We will use your health information for regular health operations.
    For example: Members of the medical staff, the corporate compliance officer, or other members of our physical therapy staff may use information in your health record to assess the care and outcomes in your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the healthcare and service we provide.

    Business Associates:
    There are some services provided in our organization through contacts with business associates. Examples include our billing service. When these services are contracted, we may disclose your health information to our business associate so that the can perform the job we’ve asked them to do. To protect your health information, however, we require the business associate to appropriately safeguard your information.

    Communication with family:
    Health professionals, using their best judgment, may disclose to a family member, other relative, close personal friend or any other person you identify, health information relevant to that person’s involvement in your care or payment relates to your care.

    We may disclose information to researchers when their research has been approved by an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of your health information.

    We may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.

    Workers Compensation:
    We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to workers compensation or other similar programs established by law.

    Public Health:
    As required by law, we may disclose your health information to public health or legal authorities charged with preventing or controlling disease, injury, or disability.

    Law Enforcement:
    We may disclose health information for law enforcement purposes as required by law or in response to a valid subpoena.
    Federal law makes provision for your health information to be released to an appropriate health oversight agency, public health authority or attorney, provided that a work force member or business associate believes in good faith that we have engaged in unlawful conduct or have otherwise violated professional or clinical standards and are potentially endangering one or more patients, workers or the public.
    Effective Date: 3-20-13